Exhibitor & sponsor prospectus (PDF)

Exhibitor Contract (PDF)

Exhibitor Benefits

• 10’ x 10’ Exhibit Booth
• 1 Complimentary Full Exhibitor Registration, which permits access to all conference sessions
• 1 Complimentary Booth Personnel Registration, which grants access to the exhibit hall only and the functions therein
• 1 Additional Booth Personnel Registration at $300, a reduced rate from regular registration categories, which grants access to the exhibit hall only and the functions therein
• 1 copy of the conference proceedings
• 25-word description of your products or services in the final program (due July 10, 2024)
• Exposure at the Welcome Reception, breaks, and the exhibit hall lunches

Exhibitor Fees

• $2,295 10x10 In-Line | $2,495 10x10 Corner | $3,995 10x20 (before May 1, 2024, 50% deposit due with contract; balance due June 1, 2024)
• $2,595 10x10 In-Line | $2,795 10x10 Corner | $4,495 10x20 (After May 1, 2024, 100% of the total fee due with contract)

Exhibitor Provisions

Each 10’ x 10’ booth includes:

• 6’ skirted table w/chair
• Trash can and ID sign

Payment of Space

• Applications must be accompanied by 50% of the total space rental fee if mailed by May 1, 2024.
• If mailed after May 1, 2024, 100% of the total fee is due with the contract.
• All space must be paid in full by June 1, 2024.
• After that date, all reserved booth space not paid in full will be released for resale.
• Booth set-up is prohibited until exhibit space is paid in full.
• Make checks payable to ASCE/2024 Geo-Exhibits.

Cancellation of Space

• Cancellation notification must be submitted in writing to ASCE Sales Management.
• A refund of the total amount paid, less a $100 processing fee per booth, will be made if cancellation is received before July 17, 2024.
• No refunds will be granted for cancellations received after July 17, 2024.

Assignment of Exhibit Space

• Space is assigned to companies in good standing and upon receipt of the full payment.
• Contracts will be dated and assigned in the order received.
• If your choice of space is not available, the closest space to your original selection will be assigned.
• No guarantees are made with respect to booth location.
• Before December 1, 2023, G-I Organizational Members will be given priority assignments.

Exhibitor Registration

Complimentary Registration

• Included in your space rental fee is 1 Full Registration and 1 Booth Personnel Registration.
• An Exhibitor Registration Form will be sent as part of the official Exhibitor Service Kit, emailed 3 months prior to GeoenvironMeet 2024.
• The Exhibitor Registration forms must be completed for Full Registration and Booth Personnel and returned to [email protected] or faxed to (866) 902-5593 no later than July 17, 2024. Please use one form per person.
• After July 17, 2024, exhibitor registration will take place on-site at GeoenvironMeet 2024, and there will be a $50 on-site service fee to process.

Additional Booth Personnel Registration

• 1 Additional Booth Personnel Registration may be purchased at the reduced rate of $300.
• Additional registrations must be purchased at the full conference rate.
• The Additional Booth Personnel Registration Form will be included in the Exhibitor Service Kit.
• The form must be completed and returned to [email protected] or faxed to (866) 902-5593 no later than July 17, 2024.
• After July 17, 2024, exhibitor registration will take place onsite at GeoenvironMeet 2024, and a $50 on-site service fee will be assessed.